Email Templates (Job Search, Work & Customer Emails)
Fill-in email prompts for the emails people write most — job follow-ups, meeting requests, leave requests, invoice reminders, and apologies. Choose your tone and details, and the prompt updates live so you can copy a ready-to-send request into ChatGPT, Claude, or Gemini.
9 prompts across 3 sections
Job Search
🔥 TrendingFollow-ups and outreach that keep your application moving without sounding pushy.
Job Application Follow-Up
A polite check-in after applying or after a silent period.
Write a Polite follow-up email to [Hiring manager name] at [Company] about my application for the [Role you applied for] position, sent about one week after I applied. Mention my interest in the role in one sentence, offer to share any additional information, and ask about next steps. Keep it under 80 words. Use a clear subject line.
Cold Outreach to a Recruiter
A short, specific message to a recruiter or hiring manager you haven't met.
Write a Professional cold outreach email to [Recruiter or manager] about [Role you want] openings. Lead with one specific, relevant detail about my background: [Your most relevant experience]. Ask for a 15-minute call or whether they'd point me to the right person. Keep it under 60 words, with no generic phrases like "I hope this finds you well."
Thank-You After an Interview
Reinforces your fit by referencing a specific point from the conversation.
Write a Warm thank-you email to [Interviewer name] after my interview for the [Role] role. Reference this specific point from our conversation: [Something you discussed]. Briefly restate why I'm a good fit, and keep it under 60 words.
Work & Team
Everyday internal emails — meetings, time off, and status updates to your manager.
Meeting Request
Proposes a time, states the purpose, and makes it easy to say yes.
Write a Professional email to [Recipient name] requesting a 15 minutes meeting to [Meeting purpose]. Suggest [When] as options, state the agenda in one sentence, and make it easy to reply with a yes or a different time. Keep it under 100 words.
Leave Request
A clear request with dates, coverage, and a note on handover.
Write a Polite email to [Manager name] requesting Annual leave for [Leave dates]. Mention who will cover my work: [Who covers your work]. Confirm I'll complete any open tasks before leaving or hand them over clearly, and keep it under 100 words.
Status Update to Your Manager
A scannable weekly update: done, in progress, and blocked.
Write a Concise weekly status update email to [Manager name] about [Project]. Use three short sections: Done ([What you finished]), In progress, and Blockers ([Anything blocking you]). Suggest one specific next step for each blocker. Keep it under 120 words and easy to scan.
Customers & Sales
Payment reminders, apologies, and proposal follow-ups that protect the relationship.
Invoice Payment Reminder
A firm but friendly nudge that states the amount and due date.
Write a Friendly payment reminder to [Client name] for invoice [Invoice number], amount [Amount due], which was due on [Original due date]. Include the invoice details clearly, ask them to confirm a payment date, and mention that you're happy to resend the invoice if it was missed. Keep it under 120 words.
Apology for a Delay
Owns the mistake, explains briefly, and gives a firm new date.
Write a Sincere apology email to [Customer name] about [What was delayed] being delayed. Own the delay without excuses, give a brief reason only if it helps, confirm the new date ([New date]), and offer one specific thing to make up for it. Keep it under 80 words.
Proposal Follow-Up
Checks in on a proposal without sounding like a pushy sales email.
Write a Polite follow-up email to [Client name] about the proposal for [What you proposed] that I sent [When you sent it]. Ask whether they had a chance to review it, offer to answer questions or adjust the scope, and suggest a short call. Keep it under 100 words with no pressure tactics.